MOSAEC Vendor Application

MOSAEC is gathering the very best of local creatives, makers, chefs and entrepreneurs for Small Business Saturday. Competition is hot for spaces on Small Business Saturday, so show us your very best below.

MOSAEC is looking for vendors in the following categories:
— Artisanal (art, culture, fashion, jewelry, home, bath-and-body)
— Food vendors – both sweet & savory (must be prepackaged, but sampling is permitted)
— Non-alcohol vendors (must be prepackaged, but sampling is permitted)
— Service providers(accountants, lawyers, medical professionals, consultants and more – small businesses only)

Note: We are NOT looking for mass-produced items, or food produced without proper food-handling licenses.

Event Date: November 28, 2026
Location: The Lee C. Bollinger Forum at Columbia University
Exhibitor Space: Atrium
Event Website: https://mosaec.com
Submit this application by June 30, 2026. Approved vendors will be notified by August 31, 2026. Payment will be due in full by September 30, 2026.

Food vendors must also show their Food Handler’s license, Food Service Establishment (FSE or TFSE) license, and Certificate of Insurance. All vendors must sign a Vendor Release Form.

Event Vendor Details
Booth Setup and Breakdown
Setup Times: Vendors will be allowed to set up starting at 8:00 AM on Saturday, November 28, 2026. Setup must be completed by 10:00 A.M.

Breakdown:
Vendors may dismantle booths at 6:00 PM. Do not begin breakdown before the official end of the event.

Vendor Package Includes:
* Booth space with one table and two chairs
* Direct engagement with attendees seeking support Harlem and local small businesses.
* Brand exposure at a high-impact event on Small Business Saturday
* Networking opportunities with like-minded vendors and attendees
* Indoor festival that will celebrate the holiday season and feature: food & artisanal vendor fair along with children’s activities and live performances. We look forward to partnering with you to celebrate the holiday season with food, fun, and festivities for the entire family.

Permits and Licensing
* Sales Tax Permit: Verify that you have the correct state and local permits for collecting sales tax for selling products.
* Business License: Proof of your business license to operate should be available upon request.

Booth Design & Display
* Signage: Have clear and professional signage that communicates your business or brand.
* Display Items: Only use displays that fit within your allotted space and don’t block aisles or neighboring booths. All overstock should be stored appropriately and not visible to conference attendees.
* Safety: Ensure your booth complies with fire and safety regulations (no open flames, clear aisles, etc.).

Booth Layout:
* All products and displays must fit within the allocated 8×6 FT space.
* The event committee will assign placements of each vendor.
Vendors are responsible for maintaining a clean and visually appealing booth.

Product Offerings and Pricing
* Pricing: Display the price of all items for sale, including any applicable taxes.
* Product Variety: Ensure the products you’re selling are age and event-appropriate. Attendees’ ages range from children to Senior Citizens.

Payments & Transactions
* Accept Multiple Payment Methods: Vendors are encouraged to accept multiple payment options. The event host will provide internet/WiFi to ensure electronic payment.
* Receipts: Customer receipts for tax and return purposes are highly encouraged.
* Taxes: The City of New York imposes a Sales and Use tax

Staffing & Conduct
* Staffing: Booths should be adequately staffed throughout the entire event. Schedule will be provided.
* Professional Behavior: Maintain a friendly and professional demeanor with attendees and other vendors.

Marketing Materials
* Brochures & Flyers: Have materials to distribute to attendees that promote your products or services.
* Social Media: Promoting your booth before, during, and after the event is highly encouraged.

Security and Loss Prevention
* Monitor Valuables: Vendors are responsible for ensuring the security and safety of their products. Event security will be on site, however the event host will not be responsible for the lost or damage of your goods.
* Lost and Found: Notify the event host if items are lost or misplaced.

Communication with Organizers
* Event Updates: The event host will update all vendors with conference schedule changes and updates.

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Applicant's Name *

First

Last

Business Name *

Applicant's Title with the Business *

Email Address *

Cellphone Number *

Please add you phone number including area code

Address Line 1 *

Address Line 2

City *

State *Please select your stateAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyoming

Zip Code *

Vendor Classification *

• Merchandise Vendor
• Service Vendor
• Non-Profit Organization (proof required)
• Food Vender

* Have Zip

Website for Business *

If none, put NA

Instagram Handle *

If none, put NA

TikTok Handle *

If none, put NA

Facebook Link *

If none, put NA

What are the products or services do you offer? *

Please list your proposed goods or services for the event.

What is the price range of your products? *

(Note: Food vendors, we recommends you limit your offerings to five products or less, each priced around $5-12.)

Please describe your business and your mission. *

What equipment will you bring with you? We especially need to know if you require equipment that requires electricity (limited outlets are available). * *

If none, put NA

Approved vendors are asked to report aggregate sales made at the event. Do you commit to reporting your sales? *

• Yes
• No

Do you have business insurance? *

• Yes
• No

Do you have your Food Handler's License? * *

• Yes
• No

Approved vendors are required to provide an event certificate of insurance. Do you commit to submitting an event certificate of insurance? *

• Yes
• No

Have you participated at a vendor event before? *

• Yes
• No

Submit